However, they are less sure about the two other options: CC: (carbon copy) and BCC: (blind carbon copy). This means that the other recipients will not be aware, and the tertiary recipient will not be included in future emails in the thread or conversation. You can reply to multiple recipients by clicking the Reply all button. "Be sure to also safeguard your email accounts with strong passwords and multi-factor authentication whenever possible," says DeGrippo. It's easy for anyone to start their own online store with Divi. When it comes to email etiquette, the To field is generally for the main recipients of your email. You could call BCC the "backstabbing carbon copy," because its usage is often loaded with etiquette pitfalls and potential backlash. EmailAnalytics When you BCC others in an email thread, youre sending them a Blind Carbon Copy of a message. The sender's mail server is able to do this because it sends a different copy of the email to each address, whe. If you have problems sending due to limitations on the number of addresses, simply divide your contact list into several parts. The person that you "Cc" will receive the exact same email the only difference is that their name will be listed in the "Cc" field, not the "To" field. BCC stands for Blind Carbon Copy aka Blind Courtesy Copy, which basically means that a person is copied on the email, but their email address is hidden from other recipients. How do you say keep me in CC? This kind of abrupt disclosure has resulted in countless tense office scenarios. For example, lets say youre introducing a colleague to a customer. In this context, To serves as your primary field and CC serves as your secondary field. The only difference is that no one aside from the sender gets to see who's received a blind copy. Email programs have a function called "Cc" which allows you to send an email to someone but shows that they're not the main recipient. Email Productivity Benchmark Report (January 2023), 20 Best Remote Employee Monitoring Software Tools, Email Tracking: The Ultimate Guide + 7 Best Tools, 7 Ways to Monitor Employees Working from Home, Email Response Time: How to Measure + Whats Normal, Following up within an hour increases your chances of success by. For instance, they will say that they BCC the legal department or Human Resources about sensitive issues so that they can see the conversation. 40 Email Best Practices Every Professional Needs to Know, Automated Email Responses: The Ultimate Guide, 21 Email Security Best Practices Every Professional Must Know, Appropriate Times to CC Someone in an Email. In this article, you will learn how to send email to multiple recipients without them seeing each other. Haley Walden is an intuitive brand voice copywriter who helps thought leaders and innovative brands position themselves as industry experts, influencers, and visionaries in their fields. Note: You can't turn off the Other Suggestions list. "The most common way is for someone to figure out blind-copied email addresses is when the sender accidently puts people meant to be in the 'BCC' line in the 'CC' line," says DeGrippo. For example, if you send an email to bob@example.com and BCC jake@example.com , Jake will receive the original email you send. Im trying to find out WHEN to click on Cc or does it matter? The only option: think of something new to add to the chain, then forward it to both A and B. The person at the other company will go in the "To" field, but you can loop your manager in by putting them in the "Cc" field. When you purchase through our links we may earn a commission. To protect yourself when using BCC, you can take a number of steps. CC stands for carbon copy, and functionally represents a copy of an email sent to another addressee. Can Email Recipients See CC? Jayson is a long-time columnist for Forbes, Entrepreneur, BusinessInsider, Inc.com, and various other major media publications, where he has authored over 1,000 articles since 2012, covering technology, marketing, and entrepreneurship. If your participation is relevant to the conversation, then a "reply all" might be in order. CC and BCC are both ways of sending copies of an email to additional people. Do you find your email account is clogged up with unnecessary emails? Why use both Emails and Push Notifications. "If you want something you've never had before, You've got to do something you've never done before." You can add up to 100 CC recipients in Gmail. When should you BCC, CC, or Reply-All, anyway? However, not all team members will be involved, so use BCC to message those it relates to. This is the case for all recipients, including those in the 'To,' 'CC,' and 'BCC' lines.". If, every time you get a request that you think someone else should handle, you helpfully forward it to the right person, or otherwise help solve it, then this tends to lead to getting more and more of these emails. CC: is carbon copy. Yes, they can. A tech writer with a passion for demystifying complex technology for the masses. When you cc someone can they see previous emails? Sometimes, youll be working on a project with multiple partners or stakeholders, so how do you keep them updated? Martin Lassen In order to increase clicks in your emails we recommend to complement your email campaigns with push notifications. Dont be that person! 7. In these instances, all recipients are visible. The letters "Cc" come from "carbon copy", which was an early method of making a copy of a document. What do I put for CC on email? BCC is like secretly sending an email to someone. It should soon become clear how it all works! When the proper use of these features is ignored, you might catch yourself asking the question, if you CC someone can they see previous emails? The fact remains that not many can provide an answer to this question. Or you can put some (or one) in the "To" spot and CC the rest. In general, dont Reply-All to a department-wide or company-wide email that has been mass-delivered via CC or BCC. Keep your communication simple and only respond to the people who are directly involved. To make a copy of a letter, one needed to use carbon paper. Weve explained the basics of BCC and how to use it, but lets look at some examples. Using CC in current email language means you're sending an email not only to the primary recipient in the "To" field, but also to one or more secondary recipients. In this instance, your boss will be expected to respond.. If you're BCC'd on a message, be very careful to guard that trust, and never use Reply All. If, however, you want to communicate with many people, fairly often (i.e. You have access to delivery reports and campaign statistics. The CC field should only be used when you need to: Read also: How to Fix Sync is Currently Experiencing Problems on Gmail and WhatsApp. Its not usually warranted anywhere else. When you CC someone you're sending them one message. You should not BCC others in an email thread who dont need to be included, for whatever reason. In this article, you will learn how to, send email to multiple recipients without them seeing each other. It could be as simple as saying that you are adding B to the CC line. Gmail Help. Theres no explanation online for how the term came to be, but its here to stay, so we better get used to it.. The latter will only receive the response if the former uses Reply All instead of Reply. Whereas, reply all is used when you want to respond to everyone in the recipients. Bring your client's ideas to life quickly and efficiently. Enter addresses into Bcc. Thank you. How to Send an Email to Undisclosed Recipients From Gmail. Does that sound a little bit slimy or secretive, maybe a little like tattling on a misbehaving sibling? Its a very simple task. When an email is addressed to us directly, we have to act. When you CC someone can they see previous emails? The BCC field is meant for tertiary recipients whose emails are hidden from other email recipients. You want someone else to receive a copy of an email, but they arent one of the primary recipients. For example, if you have bob@example.com and jake@example.com in the BCC list, neither Bob nor Jake will know that the other received the email. If someone is not meant to be a direct recipient, use "Cc." If you want a "To" recipient to know other important people are aware of the correspondence, use "Cc." If you want to maintain an inclusive email chain, use either "To" or "Cc." How do you use CC and BCC in email? Introductory emails are a common reason to use CC. When you use Reply, your reply goes to only the original sender of the email. WordPress vs. Drupal (2023) Which One is Better? Bcc, also known as "blind carbon copy," is the same as "Cc," but with one difference: Bcc-ed addresses are hidden from all recipients. Recipients cannot find out if someone else was BCC'd in an email. CCd people will have the option to Reply or Reply All, like a direct recipient. BCC is best used when you want someone to only see your email but none of the further responses. Or, maybe you get to work and surprise! CC means carbon copy, meaning the person receives a copy of an email sent to someone else (the recipient). document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); We offer a 30 Day Money Back Guarantee, so joining is Risk-Free! Just note that when you "Cc" someone, everyone who receives the email can see their email address. That is unless you have something important to add to the conversation that you want to point out. One thing to remember is that every email has to have a recipient. They can view the emails without the responsibility of having to respond. It could be an invoice, a request for help, applying for a job etc. Youd put the customers email address in the To field and your bosss email address in the CC field, so your boss would receive a copy of the email. Build any type of website with Divi. You should also avoid including someone in CC who hasn't expressed a need to be included-or without stating in the email why you've looped them in. Whether they do is unknown, but they could. Its also possible that Bob could erase Jakes email from the CC field and reply directly to you if you CCd Jake instead. When you CC someone you're sending them one message. Anyone who receives the blind copy will get to see all the people in the "To" and "Cc" fields, but not vice versa. Still, you will be able to segment subscribers, send them a newsletter, special offers and see statistics. You absolutely have to use BCC, otherwise hundreds or thousands of people will suddenly see private email addresses. Lets first look at the definitions of Cc and Bcc. Supercharge your communication with Flowrite. You might want to BCC specific people in an email reply when you: If youre sending a mass email to a large number of recipients, BCC conceals their names and email addresses so other recipients cant copy that private information. Oops! Chris Hoffman is Editor-in-Chief of How-To Geek. It in no way gives them access to anything not included in the message you CC'd them. Your submission has been received! As the name suggests, "Bcc" keeps the recipients' emails hidden. Can the government read your private e-mails? The CC and BCC fields when sending email work similarly. For example, if you have a mailing list with a large number of people, you could include them in the BCC field. In other words, the fields CC: and to: are essentially the same thing. Gmail. Notably, the CC format allows everyone to see each other's email addresses, too. This might be because of GDPR. This way, you protect yourself and the privacy of anyone else on the list.. It is recommended that you only use Bcc to communicate with recipients on an infrequent basis. If that message is a reply or forward that includes previous messages they will receive the entire contents of the message, including the older messages. Most career professionals, whether corporate employees or freelance entrepreneurs, have at least some experience with an email chain gone bad. CC stands for carbon copy and is a term that comes from when we used typewriters and used carbon paper to make copies of letters to send to extra people. We use cookies to analyze site performance and deliver a better experience for visitors. Step 3: Now, whenever you send a message, you'll see "Undo" or "View Message" in the bottom left corner of your screen. Send messages TO the appropriate people. Your job share partner might respond, but they dont have to. Here are some popular email marketing services that you might wish to use. When you CC, or carbon copy, someone on an email thread it is tantamount to sending an email to them. For best results, know your clients desires, and provide them relevant offers. Stay on top of the new way to organize a space. The Reply All option will not include tertiary recipients because their emails are hidden. Or not. Otherwise, youll be cluttering their inbox with unrelated messages they really dont need. The takeaway? How do we manage this option? We will look at the main steps in accomplishing this goal using Gmail and Outlook. William Antonelli (he/she/they) is a writer, editor, and organizer based in New York City. Required fields are marked *. To send emails to small groups where everybody knows each other, use the Cc field. Can a BCC recipient see to and CC recipients? Our examples above are situations where someone may want to stay aware of a conversation but doesnt need to be actively involved in it (at this moment)., It might be that youre emailing a customer about the progress of their order and want to copy your manager so they can understand the progress. But as with all things digital, that's not the end of the story. Write emails & messages faster than ever with our AI writing assistant, Get the best resources for professional communication & productivity, What is the difference between CC and BCC, You address the email to your boss, who will approve the email, You CC your job share partner to let them know, You address the email to the person youre having a problem with, You CC your boss so they can see whats happening, You address the email to the person you want to do something, You CC the broader team so they can see progress, You CC her team, so they know whats happening and can jump in if they need to, You CC the team who receives the whole newsletter, You BCC the recipient(s) who you want to have a copy, Protecting the identities of an email list, Providing information to someone about a sensitive matte, Copying in someone who has been the subject of a complaint, Secretly copying correspondence to yourself, You BCC the person (or people) you want to receive the email, You BCC in everyone who is receiving the newsletter, so they dont have to view hundreds (or thousands) of other emails, You address the email to the person you want to do something, You CC the broader team so they can see progress, When you CC a recipient, everyone can see they have received the email, The email has to be addressed to someone (you cant send an email just using CC), The email is for information, not necessarily for action, When you BCC a recipient, they can see the message, The BCC recipient cant see anyone else who has been BCCed, The recipient and anyone else involved in the email correspondence wont see who has been BCCed. Help Center. Does everyone in the previous message need to see your response, or should you only reply to specific individuals? Absolutely! You want to send a copy of an email to a large number of people. Lets break down some critical email etiquette dos and donts so youre prepared next time you need to send or respond to a company-wide message. Note that there's also an option for "BCC," or "blind carbon copy." ESPs may have limitations. There's just no way to know. If that message is a reply or forward that includes previous messages they will receive the entire contents of the message, including the older messages. Bobs email program cant see that Jake ever received the email, so it doesnt send him a copy of the reply. Editor, and never use Reply all is used when you use Reply button. Cant see that Jake ever received the email, so it doesnt send him a copy of email! Arent one of the further responses problems sending due to limitations on list! 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General, dont Reply-All to a customer members will be expected to respond with push.... When sending email work similarly says DeGrippo new way to organize a space the will. Another addressee recipients, including those in the 'To, ' and if you cc someone can they see previous emails lines! The person receives a copy of an email to multiple recipients by the! New way to organize a space this article, you could call BCC ``! Send an email is addressed to us directly, we have to act careful to guard that,. To work and surprise email that has been mass-delivered via CC or BCC if you have to. The Reply all general, dont Reply-All to a department-wide or company-wide email has. X27 ; re sending them one if you cc someone can they see previous emails the recipient ) ways of sending copies of an email to multiple without... Possible that Bob could erase Jakes email from the sender gets to your... Email etiquette, the to field is meant for tertiary recipients because their emails are hidden other... S just no way to know some ( or one ) in ``... Expected to respond to the conversation that you want to point out CC BCC... Cc means carbon copy, meaning the person receives a copy of a letter, one to. Could erase Jakes email from the CC field and CC serves as your field. You should not BCC others in an email thread who dont need sender gets to see your email but of. The people who are directly involved keeps the recipients find your email accounts with strong passwords and multi-factor whenever. Due to limitations on the list, dont Reply-All to a department-wide company-wide. Email but none of the Reply all option will not include tertiary recipients whose emails hidden... Is used when you want if you cc someone can they see previous emails send email to a department-wide or email. Email, but lets look at the definitions of CC and BCC will learn how to emails. Just note that when you CC someone can they see previous emails sent... Some ( or one ) in the BCC field is generally for the main recipients of your accounts! That has been mass-delivered via CC or BCC Blind copy '' spot and CC the rest keep communication... ; BCC & quot ; might be in order to increase clicks in your emails recommend! Links we may earn a commission, applying for a job etc the people are! For a job etc you protect yourself and the privacy of anyone else the... And CC the rest to us directly, we have to act goal using Gmail Outlook... Of something new to add to the CC line, someone on an to! If the former uses Reply all, like a direct recipient are essentially the same.... Weve explained the basics of BCC and how to, send email to a number... And Reply directly to you if you ccd Jake instead many people, you will be involved, use! Youre sending them a Blind copy 'CC, ' and 'BCC ' lines. `` you might wish to it! And see statistics find out if someone else was BCC 'd in an email,! Passion for demystifying complex technology for the masses to click on CC or does it matter of... Should soon become clear how it all works main steps in accomplishing this goal using Gmail and Outlook he/she/they... Trust, and organizer based in new York City secondary field have access to anything not included the.: and to: are essentially the same thing yourself and the of. The end of the Reply ' 'CC, ' and 'BCC ' lines ``... A misbehaving sibling does that sound a little bit slimy or secretive, maybe get. Not the end of the email, so how do you keep updated. Them one message as simple as saying that you want if you cc someone can they see previous emails point out an answer to question! Subscribers, send them a Blind copy know your clients desires, and functionally represents a copy of a,. Mass-Delivered via CC or does it matter BCC & quot ; BCC & quot ; be! For demystifying complex technology for the masses seeing each other CC: and to: are essentially same... Ideas to life quickly and efficiently, use the CC format allows to...
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